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<section id="setting-out-of-office-messages">
<span id="groupware-absence"></span><h1>Setting out-of-office messages<a class="headerlink" href="#setting-out-of-office-messages" title="Link to this heading"></a></h1>
<p>If you are absent for vacation, sick leave or similar, you can add an out-of-office message in the <strong>Absence</strong> section of the <strong>Availability</strong> settings.</p>
<p>The interface asks for the time of absence, a short and a long message. This data is used for the following purposes:</p>
<ol class="arabic simple">
<li><p>Your user status will change to the short message when your absence starts and reset when it ends.</p></li>
<li><p>And event with status <em>busy</em> will be created in your personal calendar. This allows others to see that you are not available when they use the free/busy feature.</p></li>
<li><p>If enabled, the Mail app will apply an autoresponder using the long message.</p></li>
<li><p>The Talk app will show the long out-of-office message to others when they try to reach you in a 1:1 chat during your absence.</p></li>
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<section id="using-the-calendar-app">
<span id="calendar-app"></span><h1>Using the Calendar app<a class="headerlink" href="#using-the-calendar-app" title="Link to this heading"></a></h1>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>The Calendar app comes installed with Nextcloud Hub by default, but can be disabled.
Please ask your Administrator for it.</p>
</div>
<p>The Nextcloud Calendar app works similar to other calendar applications you can
sync your Nextcloud calendars and events with.</p>
<p>When you first access the Calendar app, a default first calendar will be created for you.</p>
<figure class="align-default">
<img alt="../_images/calendar_application.png" src="../_images/calendar_application.png" />
</figure>
<section id="managing-your-calendars">
<h2>Managing your calendars<a class="headerlink" href="#managing-your-calendars" title="Link to this heading"></a></h2>
<section id="create-a-new-calendar">
<h3>Create a new Calendar<a class="headerlink" href="#create-a-new-calendar" title="Link to this heading"></a></h3>
<p>If you plan on setting up a new calendar without transferring any old data from your
previous calendar, creating a new calendar is the way you should go.</p>
<figure class="align-default">
<a class="reference internal image-reference" href="../_images/calendar_create_1.png"><img alt="../_images/calendar_create_1.png" src="../_images/calendar_create_1.png" style="width: 349.6px; height: 407.20000000000005px;" /></a>
</figure>
<ol class="arabic simple">
<li><p>Click on <code class="docutils literal notranslate"><span class="pre">+</span> <span class="pre">New</span> <span class="pre">Calendar</span></code> in the left sidebar.</p></li>
<li><p>Type in a name for your new calendar, e.g. “Work”, “Home” or “Marketing planning”.</p></li>
<li><p>After clicking on the checkmark, your new calendar is created and can be
synced across your devices, filled with new events and shared with your friends
and colleagues.</p></li>
</ol>
<figure class="align-default">
<a class="reference internal image-reference" href="../_images/calendar_create_2.png"><img alt="../_images/calendar_create_2.png" src="../_images/calendar_create_2.png" style="width: 349.6px; height: 419.20000000000005px;" /></a>
</figure>
</section>
<section id="import-a-calendar">
<h3>Import a Calendar<a class="headerlink" href="#import-a-calendar" title="Link to this heading"></a></h3>
<p>If you want to transfer your calendar and their respective events to your Nextcloud
instance, importing is the best way to do so.</p>
<figure class="align-default">
<a class="reference internal image-reference" href="../_images/calendar_settings.png"><img alt="../_images/calendar_settings.png" src="../_images/calendar_settings.png" style="width: 245.60000000000002px; height: 288.8px;" /></a>
</figure>
<ol class="arabic simple">
<li><p>Click on the settings-icon labeled with <code class="docutils literal notranslate"><span class="pre">Settings</span> <span class="pre">&amp;</span> <span class="pre">Import</span></code> at the left-bottom.</p></li>
<li><p>After clicking on <code class="docutils literal notranslate"><span class="pre">+</span> <span class="pre">Import</span> <span class="pre">Calendar</span></code> you can select one or more calendar files
from your local device to upload.</p></li>
<li><p>The upload can take some time and depends on how big the calendar you import
is.</p></li>
</ol>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>The Nextcloud Calendar application only supports iCalendar-compatible
<code class="docutils literal notranslate"><span class="pre">.ics</span></code>-files, defined in RFC 5545.</p>
</div>
</section>
<section id="edit-export-or-delete-a-calendar">
<h3>Edit, Export or Delete a Calendar<a class="headerlink" href="#edit-export-or-delete-a-calendar" title="Link to this heading"></a></h3>
<p>Sometimes you may want to change the color or the entire name of a previous
imported or created calendar. You may also want to export it to your local
hard drive or delete it forever.</p>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>Please keep in mind that deleting a calendar is a irreversible action.
After deletion, there is no way of restoring the calendar unless you
have a local backup.</p>
</div>
<figure class="align-default">
<img alt="../_images/calendar_dropdown.png" src="../_images/calendar_dropdown.png" />
</figure>
<ol class="arabic simple">
<li><p>Click on the three-dot-menu of the respective calendar.</p></li>
</ol>
<figure class="align-default">
<img alt="../_images/calendar_editing.png" src="../_images/calendar_editing.png" />
</figure>
<ol class="arabic simple" start="2">
<li><p>Click on <em>Edit name</em>, <em>Edit color</em>, <em>Export</em> or <em>Delete</em>.</p></li>
</ol>
</section>
<section id="sharing-calendars">
<h3>Sharing calendars<a class="headerlink" href="#sharing-calendars" title="Link to this heading"></a></h3>
<p>You may share your calendar with other users or groups. Calendars may be shared with write access or read-only. When sharing a calendar with write access, users with whom the calendar is shared will be able to create new events into the calendar as well as edit and delete existing ones.</p>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>Calendar shares currently cannot be accepted or rejected. If you want to stop having a calendar that someone shared with you, you can click on the 3-dot menu next to the calendar in the calendar list and click on “Unshare from me”. Calendars shared with a group cannot be unshared by individuals.</p>
</div>
</section>
<section id="publishing-a-calendar">
<h3>Publishing a calendar<a class="headerlink" href="#publishing-a-calendar" title="Link to this heading"></a></h3>
<p>Calendars can be published through a public link to make them viewable (read-only) to external users. You may create a public link by opening the share menu for a calendar and clicking on « + » next to « Share link ». Once created you can copy the public link to your clipboard or send it through email.</p>
<p>There’s also an « embedding code » that provides an HTML iframe to embed your calendar into public pages.</p>
<p>Multiple calendars can be shared together by adding their unique tokens to the end of an embed link. Individual tokens can be found at the end of each calendar’s public link. The full address will look like
<code class="docutils literal notranslate"><span class="pre">https://cloud.example.com/index.php/apps/calendar/embed/&lt;token1&gt;-&lt;token2&gt;-&lt;token3&gt;</span></code></p>
<p>To change the default view or date of an embedded calendar, you need to provide a URL that looks like <code class="docutils literal notranslate"><span class="pre">https://cloud.example.com/index.php/apps/calendar/embed/&lt;token&gt;/&lt;view&gt;/&lt;date&gt;</span></code>.
In this url you need to replace the following variables:</p>
<ul class="simple">
<li><p><code class="docutils literal notranslate"><span class="pre">&lt;token&gt;</span></code> with the calendar’s token,</p></li>
<li><p><code class="docutils literal notranslate"><span class="pre">&lt;view&gt;</span></code> with one of <code class="docutils literal notranslate"><span class="pre">dayGridMonth</span></code>, <code class="docutils literal notranslate"><span class="pre">timeGridWeek</span></code>, <code class="docutils literal notranslate"><span class="pre">timeGridDay</span></code>, <code class="docutils literal notranslate"><span class="pre">listMonth</span></code>, <code class="docutils literal notranslate"><span class="pre">listWeek</span></code>, <code class="docutils literal notranslate"><span class="pre">listDay</span></code>. The default view is <code class="docutils literal notranslate"><span class="pre">dayGridMonth</span></code> and the normally used list is <code class="docutils literal notranslate"><span class="pre">listMonth</span></code>,</p></li>
<li><p><code class="docutils literal notranslate"><span class="pre">&lt;date&gt;</span></code> with <code class="docutils literal notranslate"><span class="pre">now</span></code> or any date with the following format <code class="docutils literal notranslate"><span class="pre">&lt;year&gt;-&lt;month&gt;-&lt;day&gt;</span></code> (e.g. <code class="docutils literal notranslate"><span class="pre">2019-12-28</span></code>).</p></li>
</ul>
<p>On the public page, users are able to get the subscription link for the calendar and export the whole calendar directly.</p>
</section>
<section id="subscribe-to-a-calendar">
<h3>Subscribe to a Calendar<a class="headerlink" href="#subscribe-to-a-calendar" title="Link to this heading"></a></h3>
<p>You can subscribe to iCal calendars directly inside of your Nextcloud. By
supporting this interoperable standard (RFC 5545) we made Nextcloud calendar
compatible to Google Calendar, Apple iCloud and many other calendar-servers
you can exchange your calendars with, including subscription links from calendar published on other Nextcloud instances, as described above.</p>
<ol class="arabic simple">
<li><p>Click on <code class="docutils literal notranslate"><span class="pre">+</span> <span class="pre">New</span> <span class="pre">calendar</span></code> in the left sidebar</p></li>
<li><p>Click on <code class="docutils literal notranslate"><span class="pre">+</span> <span class="pre">New</span> <span class="pre">subscription</span> <span class="pre">from</span> <span class="pre">link</span> <span class="pre">(read-only)</span></code></p></li>
<li><p>Type in or paste the link of the shared calendar you want to subscribe to.</p></li>
</ol>
<p>Finished. Your calendar subscriptions will be updated regularly.</p>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>Subscriptions are refreshed every week by default. Your administrator may have changed this setting.</p>
</div>
</section>
<section id="subscribe-to-a-holiday-calendar">
<h3>Subscribe to a Holiday Calendar<a class="headerlink" href="#subscribe-to-a-holiday-calendar" title="Link to this heading"></a></h3>
<div class="versionadded">
<p><span class="versionmodified added">New in version 4.4.</span></p>
</div>
<p>You can subscribe to a read-only holiday calendar provided by <a class="reference external" href="https://www.thunderbird.net/calendar/holidays/">Thunderbird</a>.</p>
<ol class="arabic simple">
<li><p>Click on <code class="docutils literal notranslate"><span class="pre">+</span> <span class="pre">New</span> <span class="pre">calendar</span></code> in the left sidebar</p></li>
<li><p>Click on <code class="docutils literal notranslate"><span class="pre">+</span> <span class="pre">Add</span> <span class="pre">holiday</span> <span class="pre">calendar</span></code></p></li>
<li><p>Find your country or region and click <code class="docutils literal notranslate"><span class="pre">Subscribe</span></code></p></li>
</ol>
</section>
</section>
<section id="managing-events">
<h2>Managing Events<a class="headerlink" href="#managing-events" title="Link to this heading"></a></h2>
<section id="create-a-new-event">
<h3>Create a new event<a class="headerlink" href="#create-a-new-event" title="Link to this heading"></a></h3>
<p>Events can be created by clicking in the area when the event is scheduled.
In the day- and week-view of the calendar you just click, pull and release your
cursor over the area when the event is taking place.</p>
<figure class="align-default">
<img alt="../_images/calendar_new-event_week.png" src="../_images/calendar_new-event_week.png" />
</figure>
<p>The month-view only requires a single click into the area of the target day.</p>
<figure class="align-default">
<img alt="../_images/calendar_new-event_month.png" src="../_images/calendar_new-event_month.png" />
</figure>
<p>After that, you can type in the event’s name (e.g. <strong>Meeting with Lukas</strong>), choose
the calendar in which you want to save the event to (e.g. <strong>Personal</strong>, <strong>Work</strong>),
check and concretize the time span or set the event as an all-day event. Optionally
you can specify a location and a description.</p>
<p>If you want to edit advanced details such as the <strong>Attendees</strong> or <strong>Reminders</strong>, or if you
want to set the event as a repeating-event, click on the <code class="docutils literal notranslate"><span class="pre">More</span></code> button to open the advanced
sidebar editor.</p>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>If you always want to open the advanced sidebar editor instead of the
simple event editor popup, you can set a <code class="docutils literal notranslate"><span class="pre">Skip</span> <span class="pre">simple</span> <span class="pre">event</span>
<span class="pre">editor</span></code> checkmark in the <code class="docutils literal notranslate"><span class="pre">Settings</span> <span class="pre">&amp;</span> <span class="pre">Import</span></code> section of the app.</p>
</div>
<p>Clicking on the blue <code class="docutils literal notranslate"><span class="pre">Create</span></code> button will finally create the event.</p>
</section>
<section id="edit-duplicate-or-delete-an-event">
<h3>Edit, duplicate or delete an event<a class="headerlink" href="#edit-duplicate-or-delete-an-event" title="Link to this heading"></a></h3>
<p>If you want to edit, duplicate or delete a specific event, you first need to click on the event.</p>
<p>After that you will be able to re-set all event details and open the
advanced sidebar-editor by clicking on <code class="docutils literal notranslate"><span class="pre">More</span></code>.</p>
<p>Clicking on the <code class="docutils literal notranslate"><span class="pre">Update</span></code> button will update the event. To cancel your changes, click on the close icon on top right of the popup or sidebar editor.</p>
<p>If you open the sidebar view and click the three dot menu next to the event name, you have an option to export the event as an <code class="docutils literal notranslate"><span class="pre">.ics</span></code> file or remove the event from your calendar.</p>
<figure class="align-default">
<img alt="../_images/calendar_event_menu.png" src="../_images/calendar_event_menu.png" />
</figure>
<div class="admonition tip">
<p class="admonition-title">Tip</p>
<p>If you delete events they will go into your <a class="reference internal" href="#calendar-trash-bin"><span class="std std-ref">trash bin</span></a>. You can restore accidentally deleted events there.</p>
</div>
<p>You can also export, duplicate or delete an event from the basic editor.</p>
<figure class="align-default">
<img alt="../_images/calendar_event_menu_modal.png" src="../_images/calendar_event_menu_modal.png" />
</figure>
</section>
<section id="invite-attendees-to-an-event">
<span id="calendar-attendees"></span><h3>Invite attendees to an event<a class="headerlink" href="#invite-attendees-to-an-event" title="Link to this heading"></a></h3>
<p>You may add attendees to an event to let them know they’re invited. They will receive an email invitation and will be able to confirm or cancel their participation to the event.
Attendees may be other users on your Nextcloud instances, contacts in your address books and direct email addresses. You may also change the level of participation per attendees, or disable the email information for a specific attendee.</p>
<figure class="align-default">
<a class="reference internal image-reference" href="../_images/calendar_event_invitation_level.png"><img alt="../_images/calendar_event_invitation_level.png" src="../_images/calendar_event_invitation_level.png" style="width: 406.40000000000003px; height: 437.6px;" /></a>
</figure>
<div class="versionchanged">
<p><span class="versionmodified changed">Changed in version 25: </span>Attendee email response links no longer offer inputs to add a comment or invite additional guests to the event.</p>
</div>
<div class="admonition tip">
<p class="admonition-title">Tip</p>
<p>When adding other Nextcloud users as attendees to an event, you may access their free-busy information if available, helping you determine when the best time slot for your event is. Set your <a class="reference internal" href="#calendar-working-hours"><span class="std std-ref">working hours</span></a> to let others know when you are available. Free-busy information is only available for other users on the same Nextcloud instance.</p>
</div>
<div class="admonition attention">
<p class="admonition-title">Attention</p>
<p>Only the calendar owner can send out invitations. The sharees are not able to do that, whether they have write access to the event’s calendar or not.</p>
</div>
<div class="admonition attention">
<p class="admonition-title">Attention</p>
<p>The server administration needs to setup the e-mail server in the <code class="docutils literal notranslate"><span class="pre">Basic</span> <span class="pre">settings</span></code> tab, as this mail will be used to send invitations.</p>
</div>
</section>
<section id="assign-rooms-and-resources-to-an-event">
<h3>Assign rooms and resources to an event<a class="headerlink" href="#assign-rooms-and-resources-to-an-event" title="Link to this heading"></a></h3>
<p>Similar to attendees you can add rooms and resources to your events. The system will make sure that each room and resource is booked without conflict. The first time a user adds the room or resource to an event, it will show as accepted. Any further events at overlapping times will show the room or resource as rejected.</p>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>Rooms and resources are not managed by Nextcloud itself and the Calendar app will not allow you to add or change a resource. Your Administrator has to install and possibly configure resource back ends before you can use them as a user.</p>
</div>
</section>
<section id="add-attachments-to-events">
<h3>Add attachments to events<a class="headerlink" href="#add-attachments-to-events" title="Link to this heading"></a></h3>
<p>You can import attachments to your events either by uploading them or adding them from files</p>
<figure class="align-default">
<a class="reference internal image-reference" href="../_images/calendar_adding_attachments.png"><img alt="../_images/calendar_adding_attachments.png" src="../_images/calendar_adding_attachments.png" style="width: 316.8px; height: 589.6px;" /></a>
</figure>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>Attachments can be added while creating new events or editing existent ones.
Newly uploaded files will be saved in files by default in the calendar folder in the root directory.</p>
</div>
<p>You can change the attachment folder by going to <code class="docutils literal notranslate"><span class="pre">Calendar</span> <span class="pre">settings</span></code> in the bottom left corner and changing <code class="docutils literal notranslate"><span class="pre">default</span> <span class="pre">attachments</span> <span class="pre">location</span></code>.</p>
<figure class="align-default">
<a class="reference internal image-reference" href="../_images/calendar_attachments_location.png"><img alt="../_images/calendar_attachments_location.png" src="../_images/calendar_attachments_location.png" style="width: 348.0px; height: 426.0px;" /></a>
</figure>
</section>
<section id="set-up-reminders">
<h3>Set up reminders<a class="headerlink" href="#set-up-reminders" title="Link to this heading"></a></h3>
<p>You can set up reminders to be notified before an event occurs. Currently supported notification methods are:</p>
<ul class="simple">
<li><p>Email notifications</p></li>
<li><p>Nextcloud notifications</p></li>
</ul>
<p>You may set reminders at a time relative to the event or at a specific date.</p>
<figure class="align-default">
<a class="reference internal image-reference" href="../_images/calendar_event_reminders.png"><img alt="../_images/calendar_event_reminders.png" src="../_images/calendar_event_reminders.png" style="width: 386.40000000000003px; height: 498.40000000000003px;" /></a>
</figure>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>Only the calendar owner and people or groups with whom the calendar is shared with write access will get notifications. If you don’t get any notifications but think you should, your Administrator could also have disabled this for your server.</p>
</div>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>If you synchronize your calendar with mobile devices or other 3rd-party
clients, notifications may also show up there.</p>
</div>
</section>
<section id="add-recurring-options">
<h3>Add recurring options<a class="headerlink" href="#add-recurring-options" title="Link to this heading"></a></h3>
<p>An event may be set as “recurring”, so that it can happen every day, week, month or year. Specific rules can be added to set which day of the week the event happens or more complex rules, such as every fourth Wednesday of each month.</p>
<p>You can also tell when the recurrence ends.</p>
<figure class="align-default">
<a class="reference internal image-reference" href="../_images/calendar_event_repeat.png"><img alt="../_images/calendar_event_repeat.png" src="../_images/calendar_event_repeat.png" style="width: 392.8px; height: 368.8px;" /></a>
</figure>
</section>
<section id="trash-bin">
<span id="calendar-trash-bin"></span><h3>Trash bin<a class="headerlink" href="#trash-bin" title="Link to this heading"></a></h3>
<p>If you delete events, tasks or a calendar in Calendar, your data is not gone yet. Instead, those items will be collected in a <em>trash bin</em>. This offers you to undo a deletion. After a period which defaults to 30 days (your administration may have changed this setting), those items will be deleted permanently. You can also permanently delete items earlier if you wish.</p>
<figure class="align-default">
<img alt="../_images/calendar_trash_bin.png" src="../_images/calendar_trash_bin.png" />
</figure>
<p>The <code class="docutils literal notranslate"><span class="pre">Empty</span> <span class="pre">trash</span> <span class="pre">bin</span></code> buttons will wipe all trash bin contents in one step.</p>
<div class="admonition tip">
<p class="admonition-title">Tip</p>
<p>The trash bin is only accessible from the Calendar app. Any connected application or app won’t be able to display its contents. However, events, tasks and calendars deleted in connected applications or app will also end up in the trash bin.</p>
</div>
</section>
<section id="automated-user-status">
<span id="calendar-working-hours"></span><h3>Automated User Status<a class="headerlink" href="#automated-user-status" title="Link to this heading"></a></h3>
<p>When you have a calendar event scheduled that has a “BUSY” status, your user status will be automatically set to “In a meeting” unless you have set yourself to “Do Not Disturb” or “Invisible”.
You can overwrite the status with a custom message any time, or set your calendar events to “FREE”.
Calendars that are transparent will be ignored.</p>
</section>
</section>
<section id="responding-to-invitations">
<h2>Responding to invitations<a class="headerlink" href="#responding-to-invitations" title="Link to this heading"></a></h2>
<p>You can directly respond to invitations inside the app. Click on the event and select your participation status. You can respond to an invitation by accepting, declining or accepting tentatively.</p>
<figure class="align-default">
<a class="reference internal image-reference" href="../_images/calendar_accept_simple_editor.png"><img alt="../_images/calendar_accept_simple_editor.png" src="../_images/calendar_accept_simple_editor.png" style="width: 580.0px; height: 400.8px;" /></a>
</figure>
<p>You can respond to an invitation from the sidebar too.</p>
<figure class="align-default">
<a class="reference internal image-reference" href="../_images/calendar_accept_sidebar_editor.png"><img alt="../_images/calendar_accept_sidebar_editor.png" src="../_images/calendar_accept_sidebar_editor.png" style="width: 407.20000000000005px; height: 664.0px;" /></a>
</figure>
</section>
<section id="availability-working-hours">
<h2>Availability (Working Hours)<a class="headerlink" href="#availability-working-hours" title="Link to this heading"></a></h2>
<p>The general availability independent of scheduled events can be set in the groupware settings of Nextcloud. These settings will be reflected in the free-busy view when you <a class="reference internal" href="#calendar-attendees"><span class="std std-ref">schedule a meeting with other people</span></a> in Calendar. Some connected clients like Thunderbird will show this data as well.</p>
<figure class="align-default">
<img alt="../_images/caldav_availability.png" src="../_images/caldav_availability.png" />
</figure>
<p>You can configure one-time absences on top of your regular availability in the <a class="reference internal" href="absence.html#groupware-absence"><span class="std std-ref">Absence settings section</span></a>.</p>
</section>
<section id="birthday-calendar">
<h2>Birthday calendar<a class="headerlink" href="#birthday-calendar" title="Link to this heading"></a></h2>
<p>The birthday calendar is a auto-generated calendar which will automatically
fetch the birthdays from your contacts. The only way to edit this calendar is by
filing your contacts with birthday dates. You can not directly edit this calendar
from the calendar-app.</p>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>If you do not see the birthday calendar, your Administrator may have
disabled this for your server.</p>
</div>
</section>
<section id="appointments">
<h2>Appointments<a class="headerlink" href="#appointments" title="Link to this heading"></a></h2>
<p>As of Calendar v3 the app can generate appointment slots which other Nextcloud users but also people without an account on the instance can book. Appointments offer fine-granular control over when you are possibly free to meet up. This can eliminate the need to send emails back and forth to settle on a date and time.</p>
<p>In this section we’ll use the term <em>organizer</em> for the person who owns the calendar and sets up appointment slots. The <em>attendee</em> is the person who books one of the slots.</p>
<section id="creating-an-appointment-configuration">
<h3>Creating an appointment configuration<a class="headerlink" href="#creating-an-appointment-configuration" title="Link to this heading"></a></h3>
<p>As an organizer of appointments you open the main Calendar web UI. In the left sidebar you’ll find a section for appointments, were you can open the dialogue to create a new one.</p>
<figure class="align-default">
<img alt="../_images/appointment_new.png" src="../_images/appointment_new.png" />
</figure>
<p>One of the basic infos of every appointment is a title describing what the appointment is about (e.g. “One-on-one” when an organizer wants to offer colleagues a personal call), where an
appointment will take place and a more detailed description of what this appointment is about.</p>
<figure class="align-default">
<img alt="../_images/appointment_config_basics.png" src="../_images/appointment_config_basics.png" />
</figure>
<p>The duration of the appointment can be picked from a predefined list. Next, you can set the desired increment. The increment is the rate at which possible slots are available.
For example, you could have one hour long slots, but you give them away at 30 minute increments so an attendee can book at 9:00AM but also at 9:30AM.
Optional infos about location and a description give the attendees some more context.Every booked appointment will be written into one of your calendars, so you can chose which one that should be. Appointments can be <em>public</em> or <em>private</em>.
Public appointments can be discovered through the profile page of a Nextcloud user. Private appointments are only accessible to the people who receive the secret URL.</p>
<figure class="align-default">
<img alt="../_images/appointment_config_calendar_settings.png" src="../_images/appointment_config_calendar_settings.png" />
</figure>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>Only slots that do not conflict with existing events in your calendars will be shown to attendees.</p>
</div>
<p>The organizer of an appointment can specify at which times of the week it’s generally possible to book a slot. This could be the working hours but also any other customized schedule.</p>
<figure class="align-default">
<img alt="../_images/appointment_config_booking_hours.png" src="../_images/appointment_config_booking_hours.png" />
</figure>
<p>Some appointments require time to prepare, e.g. when you meet at a venue and you have to drive there.
The organizer can chose to select a time duration that must be free. Only slots that do not conflict with other events during the preparation time will be available. Moreover there is the option to specify a time after each appointment that has to be free.
To prevent an attendee from booking too short notice it’s possible to configure how soon the next possible appointment might take place.
Setting a maximum number of slots per day can limit how many appointments are possibly booked by attendees.</p>
<figure class="align-default">
<img alt="../_images/appointment_config_limits.png" src="../_images/appointment_config_limits.png" />
</figure>
<p>The configured appointment will then be listed in the left sidebar. Via the three dot menu, you can preview the appointment. You can copy the link to the appointment and share it with your target attendees,
or let them discover your public appointment via the profile page. You can also edit or delete the appointment configuration.</p>
<figure class="align-default">
<img alt="../_images/appointment_config_options.png" src="../_images/appointment_config_options.png" />
</figure>
</section>
<section id="booking-an-appointment">
<h3>Booking an appointment<a class="headerlink" href="#booking-an-appointment" title="Link to this heading"></a></h3>
<p>The booking page shows an attendee the title, location, description and length of an appointment.
For a selected day there will be a list with all the possible time slots. On days with no available slots,
too many conflicts or a reached daily maximum limit of already booked appointments, the list might be empty.</p>
<figure class="align-default">
<img alt="../_images/appointment_booking_1.png" src="../_images/appointment_booking_1.png" />
</figure>
<p>For the booking, attendees have to enter a name and an email address. Optionally they can also add a comment.</p>
<figure class="align-default">
<img alt="../_images/appointment_booking_2.png" src="../_images/appointment_booking_2.png" />
</figure>
<p>When the booking was successful, a confirmation dialogue will be shown to the attendee.</p>
<figure class="align-default">
<img alt="../_images/appointment_booking_3.png" src="../_images/appointment_booking_3.png" />
</figure>
<p>To verify that the attendee email address is valid, a confirmation email will be sent to them.</p>
<figure class="align-default">
<img alt="../_images/appointment_booking_confirmation_email.png" src="../_images/appointment_booking_confirmation_email.png" />
</figure>
<p>Only after the attendee clicks the confirmation link from the email the appointment booking will be accepted and forwarded to the organizer.</p>
<figure class="align-default">
<img alt="../_images/appointment_booking_confirmation_dialogue.png" src="../_images/appointment_booking_confirmation_dialogue.png" />
</figure>
<p>The attendee will receive another email confirming the details of their appointment.</p>
<figure class="align-default">
<img alt="../_images/appointment_booking_email_2.png" src="../_images/appointment_booking_email_2.png" />
</figure>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>If a slot has not been confirmed, it will still show up as bookable. Until then the time slot might also be booked by another user who confirms their booking earlier.
The system will detect the conflict and offer to pick a new time slot.</p>
</div>
</section>
<section id="working-with-the-booked-appointment">
<h3>Working with the booked appointment<a class="headerlink" href="#working-with-the-booked-appointment" title="Link to this heading"></a></h3>
<p>Once the booking is done, the organizer will find an event in their calendar with the appointment details and the <a class="reference internal" href="#calendar-attendees"><span class="std std-ref">attendee</span></a>.</p>
<figure class="align-default">
<img alt="../_images/appointment_calendar_event.png" src="../_images/appointment_calendar_event.png" />
</figure>
<p>If the appointment has the setting “Add time before event” or “Add time after the event” enabled, they will show up as separate events in the calendar for the organizer.</p>
<figure class="align-default">
<img alt="../_images/appointment_calendar_prep.png" src="../_images/appointment_calendar_prep.png" />
</figure>
<p>As with any other event that has attendees, changes and cancellations will trigger a notification to the attendee’s email.</p>
<p>If attendees wish to cancel the appointment they have to get in contact with the organizer, so that the organizer can cancel or even delete the event.</p>
</section>
<section id="create-talk-room-for-booked-appointments">
<h3>Create Talk room for booked appointments<a class="headerlink" href="#create-talk-room-for-booked-appointments" title="Link to this heading"></a></h3>
<p>You can create a Talk room directly from the calendar app for a booked appointment. The option can be found on the ‘Create appointment’ modal. A unique link will be generated for every booked appointment and sent via the confirmation email when you check this option.</p>
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<section id="using-the-contacts-app">
<h1>Using the Contacts app<a class="headerlink" href="#using-the-contacts-app" title="Link to this heading"></a></h1>
<p>The Contacts app is not enabled by default in Nextcloud latest and needs to
be installed separately from our App Store.</p>
<p>The Nextcloud Contacts app is similar to other mobile contact applications, but
with more functionality.
Let’s run through basic features that will help you maintain your address book
in the application.</p>
<p>Below, you will learn how to add contacts, edit or remove contacts, upload a
contact picture and manage your address books.</p>
<section id="adding-contacts">
<h2>Adding Contacts<a class="headerlink" href="#adding-contacts" title="Link to this heading"></a></h2>
<p>When you first access the Contacts app, the system address book containing all
users on the instance you are allowed to see, plus an empty default address book becomes available:</p>
<figure class="align-default" id="id1">
<img alt="../_images/contacts_empty.png" src="../_images/contacts_empty.png" />
<figcaption>
<p><span class="caption-text"><em>Default Address Book (empty)</em></span><a class="headerlink" href="#id1" title="Link to this image"></a></p>
</figcaption>
</figure>
<p>To add contacts into your address book, you can use one of the following methods:</p>
<ul class="simple">
<li><p>Import contacts using a Virtual Contact File (VCF/vCard) file</p></li>
<li><p>Add contacts manually</p></li>
</ul>
<p>The fastest way to add a contact is to use a Virtual Contact File
(VCF/vCard) file.</p>
<section id="importing-virtual-contacts">
<h3>Importing Virtual Contacts<a class="headerlink" href="#importing-virtual-contacts" title="Link to this heading"></a></h3>
<p>To Import Contacts Using a VCF/vCard File:</p>
<ol class="arabic">
<li><p>On top left of the screen you have “Import contacts” button that is shown only when you don’t have any contacts yet.</p></li>
<li><p>Find “Settings” at the bottom of the left sidebar, next to the gear button:</p>
<blockquote>
<div><figure class="align-default">
<img alt="Contact settings gear button" src="../_images/contact_bottombar.png" />
</figure>
</div></blockquote>
</li>
<li><p>Click the gear button. The Contacts app “Import” button will appear:</p>
<blockquote>
<div><figure class="align-default">
<img alt="Contacts Upload Field" src="../_images/contact_uploadbutton.png" />
</figure>
</div></blockquote>
</li>
</ol>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>The Contacts app only supports import of vCards version 3.0 and 4.0.</p>
</div>
<ol class="arabic simple" start="4">
<li><p>Click the “Import” button and upload your VCF/vCard file.</p></li>
</ol>
<p>After the import is complete, you will see your new contact in your address book.</p>
</section>
<section id="adding-contacts-manually">
<h3>Adding Contacts Manually<a class="headerlink" href="#adding-contacts-manually" title="Link to this heading"></a></h3>
<p>If you can’t import virtual contacts, the Contacts app enables you to <strong>add contacts</strong> manually.</p>
<p>To Create a New Contact:</p>
<ol class="arabic">
<li><p>Click the <code class="docutils literal notranslate"><span class="pre">+</span> <span class="pre">New</span> <span class="pre">contact</span></code> button.</p>
<p>The Edit View configuration opens in the Application View field:</p>
</li>
</ol>
<blockquote>
<div><figure class="align-default">
<img alt="../_images/contact_new.png" src="../_images/contact_new.png" />
</figure>
</div></blockquote>
<ol class="arabic simple" start="2">
<li><p>Specify the new contact information then click Save.</p></li>
<li><p>The View mode will be shown with the data you added</p></li>
</ol>
<blockquote>
<div><figure class="align-default">
<img alt="../_images/contact_view_mode.png" src="../_images/contact_view_mode.png" />
</figure>
</div></blockquote>
</section>
<section id="edit-or-remove-contact-information">
<h3>Edit or Remove Contact Information<a class="headerlink" href="#edit-or-remove-contact-information" title="Link to this heading"></a></h3>
<p>The Contacts app enables you to edit or remove contact information.</p>
<p>To edit or remove contact information:</p>
<ol class="arabic simple">
<li><p>Navigate to the specific contact that you want to modify.</p></li>
<li><p>Select the information in the field that you want to edit or remove.</p></li>
<li><p>Make your modifications or click on the trash bin.</p></li>
</ol>
<p>Changes or removals that you made to any contact information are implemented immediately.</p>
<p>Not all contacts will be editable for you. The system address book does not allow you to modify
someone elses data, only your own. Your own data can also be modified in the <a class="reference internal" href="../userpreferences.html"><span class="doc">user settings</span></a>.</p>
</section>
<section id="contact-picture">
<h3>Contact Picture<a class="headerlink" href="#contact-picture" title="Link to this heading"></a></h3>
<p>To add a picture for your new contacts, click on the upload button:</p>
<figure class="align-default">
<img alt="Contact picture (upload button)" src="../_images/contact_picture.png" />
</figure>
<p>After you have set a contact picture, it will look like this:</p>
<figure class="align-default">
<img alt="Contact picture (set)" src="../_images/contact_picture_set.png" />
</figure>
<p>If you want to upload a new one, remove it, view it in full size or download it,
click on the contacts picture for the following options to appear:</p>
<figure class="align-default">
<img alt="../_images/contact_picture_options.png" src="../_images/contact_picture_options.png" />
</figure>
</section>
</section>
<section id="adding-and-managing-address-books">
<h2>Adding and Managing Address Books<a class="headerlink" href="#adding-and-managing-address-books" title="Link to this heading"></a></h2>
<p>Clicking on the “Settings” (gear) button at the bottom of the left sidebar
provides access to Contacts app settings. This field shows all
available address books, certain options for each address book, and enables you
to create new address books, simply by specifying an address books name:</p>
<figure class="align-default">
<img alt="Add address book in the contacts settings" src="../_images/contact_manageaddressbook.png" />
</figure>
<p>The Contacts settings is also where you can share, export and delete addressbooks. You will find the CardDAV URLs there.</p>
<p>See <a class="reference internal" href="index.html"><span class="doc">Groupware</span></a> for more details about syncing your address books
with iOS, macOS, Thunderbird and other CardDAV clients.</p>
</section>
<section id="circles">
<h2>Circles<a class="headerlink" href="#circles" title="Link to this heading"></a></h2>
<p>Informal collaboration takes place within organizations: an event to organize for a few weeks, a short ideation session between members from differents entities, workshops, a place to joke around and support team building, or simply in very organic organizations where formal structure is kept to a minimum.</p>
<p>For all these reasons, Nextcloud supports Circles, a feature embedded in the Contacts app, where every user is able to create its own circle, a user-defined aggregate of accounts. Circles can be used later on to share files and folders, added to Talk conversations, like a regular group.</p>
<figure class="align-default">
<img alt="Circle in the Contacts app left menu" src="../_images/circle.png" />
</figure>
<section id="create-a-circle">
<h3>Create a circle<a class="headerlink" href="#create-a-circle" title="Link to this heading"></a></h3>
<p>In the left menu, click on the + next to Circles.
Set a circle name
Landing on the circle configuration screen, you can:
- add members to your circle
- clicking on the three dot menu next to a user allow you to modify its role within the circle.</p>
</section>
<section id="circle-roles">
<h3>Circle roles<a class="headerlink" href="#circle-roles" title="Link to this heading"></a></h3>
<p>Circles support 4 types of roles:</p>
<ul class="simple">
<li><p>Member</p></li>
<li><p>Moderator</p></li>
<li><p>Admin can configure circle options (+moderator permissions)</p></li>
<li><p>Owner</p></li>
</ul>
<p><strong>Member</strong></p>
<p>Member is the role with the lowest permissions. A member can only access the resources shared with the circle, and view the members of the circle.</p>
<p><strong>Moderator</strong></p>
<p>In addition to member permissions, a moderator can invite, confirm invitations and manage members of the circle.</p>
<p><strong>Admin</strong></p>
<p>In addition to moderator permissions, an admin can configure circle options.</p>
<p><strong>Owner</strong></p>
<p>In addition to admin permissions, an owner can transfer the circle ownership to another member of the circle. There can be only one single owner per circle.</p>
</section>
<section id="add-members-to-a-circle">
<h3>Add members to a circle<a class="headerlink" href="#add-members-to-a-circle" title="Link to this heading"></a></h3>
<p>Local accounts, groups, email addresses or other circles can be added as members to a circle.
For a group or a circle, the role applies to all members of the group or circle.</p>
</section>
<section id="circle-options">
<h3>Circle options<a class="headerlink" href="#circle-options" title="Link to this heading"></a></h3>
<p>Various self-explanatory options are available to configure a circle, to manage invites and membership, visibility of the circle, allowance of other circle membership and password protection.</p>
</section>
<section id="shared-items">
<h3>Shared items<a class="headerlink" href="#shared-items" title="Link to this heading"></a></h3>
<div class="versionadded">
<p><span class="versionmodified added">New in version 5.5.</span></p>
</div>
<figure class="align-default">
<img alt="../_images/shared-items.png" src="../_images/shared-items.png" />
</figure>
<p>Items that are shared between two contacts will be displayed in the contact app. This includes media, calendar events, chat rooms, and shared deck cards, all of which will be visible in the contact details. This functionality is limited to contacts listed in the system address book. Currently, our system only supports shared items between two contacts.</p>
</section>
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<section id="groupware">
<h1>Groupware<a class="headerlink" href="#groupware" title="Link to this heading"></a></h1>
<p>Nextcloud Groupware is a bundle of apps which is consisting of an <strong>Mail</strong>-client
(IMAP/POP3) and a <strong>Calendar</strong> and <strong>Contacts</strong> server (CalDAV/CardDAV) with the
respective web interfaces.</p>
<p>We complete those productivity tools with <strong>Deck</strong>, a project management tool
which allows you to create Kanban-style task boards and share them with your team.</p>
<p>You can find out more about Nextcloud Groupware <a class="reference external" href="https://nextcloud.com/groupware/">on our website</a>.</p>
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<div role="main" class="document" itemscope="itemscope" itemtype="http://schema.org/Article">
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<section id="using-the-mail-app">
<h1>Using the Mail app<a class="headerlink" href="#using-the-mail-app" title="Link to this heading"></a></h1>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>The Mail app comes installed with Nextcloud Hub by default, but can be disabled.
Please ask your Administrator for it.</p>
</div>
<figure class="align-default">
<img alt="../_images/mail.png" src="../_images/mail.png" />
</figure>
<section id="managing-your-mail-account">
<h2>Managing your mail account<a class="headerlink" href="#managing-your-mail-account" title="Link to this heading"></a></h2>
<section id="add-a-new-mail-account">
<h3>Add a new mail account<a class="headerlink" href="#add-a-new-mail-account" title="Link to this heading"></a></h3>
<ol class="arabic simple">
<li><p>Enable mail app from the apps</p></li>
<li><p>Click the mail icon on the header</p></li>
<li><p>Fill up the login form (auto or manual)</p></li>
</ol>
<figure class="align-default">
<img alt="../_images/new-mail-account.png" src="../_images/new-mail-account.png" />
</figure>
</section>
<section id="change-sort-order">
<h3>Change sort order<a class="headerlink" href="#change-sort-order" title="Link to this heading"></a></h3>
<blockquote>
<div><div class="versionadded">
<p><span class="versionmodified added">New in version 3.5.</span></p>
</div>
</div></blockquote>
<ol class="arabic simple">
<li><p>Visit mail settings</p></li>
<li><p>Go to <em>Sorting</em></p></li>
<li><p>You can choose <em>Oldest</em> or <em>Newest</em> mail first</p></li>
</ol>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>This change will apply across all your accounts and mailboxes</p>
</div>
</section>
<section id="scheduled-messages">
<h3>Scheduled messages<a class="headerlink" href="#scheduled-messages" title="Link to this heading"></a></h3>
<ol class="arabic simple">
<li><p>Click new message button on top left of your screen</p></li>
<li><p>Click the (…) action menu on the modal composer</p></li>
<li><p>Click <em>send later</em></p></li>
</ol>
<figure class="align-default">
<img alt="../_images/scheduled-msg.png" src="../_images/scheduled-msg.png" />
</figure>
</section>
<section id="priority-inbox">
<h3>Priority inbox<a class="headerlink" href="#priority-inbox" title="Link to this heading"></a></h3>
<p>Priority inbox has 2 section <em>Important</em> and <em>Others</em>.
Messages will automatically be marked as important based on which messages you interacted with or marked as important. In the beginning you might have to manually change the importance to teach the system, but it will improve over time.</p>
<figure class="align-default">
<img alt="../_images/priority-inbox.png" src="../_images/priority-inbox.png" />
</figure>
</section>
<section id="all-inboxes">
<h3>All inboxes<a class="headerlink" href="#all-inboxes" title="Link to this heading"></a></h3>
<p>All messages from all the accounts you have logged in, will be shown here chronologically.</p>
</section>
<section id="account-settings">
<span id="mail-account-settings"></span><h3>Account settings<a class="headerlink" href="#account-settings" title="Link to this heading"></a></h3>
<p>Your account settings such as:</p>
<ol class="arabic simple">
<li><p>Aliases</p></li>
<li><p>Signature</p></li>
<li><p>Default Folders</p></li>
<li><p>Autoresponder</p></li>
<li><p>Trusted senders</p></li>
<li><p>..and more</p></li>
</ol>
<p>Can be found in the action menu of a mail account. There you can edit, add or remove settings depending on your need.</p>
</section>
<section id="move-messages-to-junk-folder">
<h3>Move messages to Junk folder<a class="headerlink" href="#move-messages-to-junk-folder" title="Link to this heading"></a></h3>
<blockquote>
<div><div class="versionadded">
<p><span class="versionmodified added">New in version 3.4.</span></p>
</div>
</div></blockquote>
<p>Mail can move a message to a different folder when it is marked as junk.</p>
<ol class="arabic">
<li><p>Visit Account settings</p></li>
<li><p>Go to Default folders</p></li>
<li><p>Check that a folder is selected for the junk messages</p></li>
<li><p>Go to Junk settings</p></li>
<li><p>Click Move messages to Junk folder</p>
<figure class="align-default">
<img alt="../_images/mail_move-message-to-junk-folder.png" src="../_images/mail_move-message-to-junk-folder.png" />
</figure>
</li>
</ol>
</section>
<section id="enable-mail-body-search">
<h3>Enable mail body search<a class="headerlink" href="#enable-mail-body-search" title="Link to this heading"></a></h3>
<blockquote>
<div><div class="versionadded">
<p><span class="versionmodified added">New in version 3.5.</span></p>
</div>
</div></blockquote>
<p>Mail bodies can now be searched, this feature is opt-in because of potential performance issues.</p>
<p>To enable it:</p>
<ol class="arabic simple">
<li><p>Visit Account settings</p></li>
<li><p>Go to Mailbox search</p></li>
<li><p>Enable mail body search</p></li>
</ol>
<div class="admonition warning">
<p class="admonition-title">Warning</p>
<p>If you want to also enable it for unified mailboxes you have to do so in Mail settings</p>
</div>
<p>By enabling it the main search box will now search in both subjects and mail bodies, and a sperate <em>Body</em> option
will appear in advanced search.</p>
</section>
<section id="account-delegation">
<h3>Account delegation<a class="headerlink" href="#account-delegation" title="Link to this heading"></a></h3>
<p>The app allows account delegation so that one user can send emails from the address of another.</p>
<ol class="arabic simple">
<li><p>The delegation has to be configured on the mail server by an admin</p></li>
<li><p>Add the other email address as an alias for your own email account</p></li>
<li><p>When sending an email, select the alias as sender</p></li>
</ol>
<div class="admonition warning">
<p class="admonition-title">Warning</p>
<p>The sent email might not be visible to the original account if it’s stored in your personal <em>Sent</em> mailbox.</p>
</div>
</section>
<section id="automatic-trash-deletion">
<h3>Automatic trash deletion<a class="headerlink" href="#automatic-trash-deletion" title="Link to this heading"></a></h3>
<div class="versionadded">
<p><span class="versionmodified added">New in version 3.4.</span></p>
</div>
<p>The Mail app can automatically delete messages in the trash folder after a certain number of days.</p>
<ol class="arabic simple">
<li><p>Visit Account settings</p></li>
<li><p>Go to Automatic trash deletion</p></li>
<li><p>Enter the number of days after which messages should be deleted</p></li>
</ol>
<p>Disable trash retention by leaving the field empty or setting it to 0.</p>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>Only mails deleted after enabling trash retention will be processed.</p>
</div>
<figure class="align-default">
<img alt="../_images/mail_trash_retention_settings.png" src="../_images/mail_trash_retention_settings.png" />
</figure>
</section>
</section>
<section id="compose-messages">
<h2>Compose messages<a class="headerlink" href="#compose-messages" title="Link to this heading"></a></h2>
<ol class="arabic simple">
<li><p>Click new message on the top left of your screen</p></li>
<li><p>Start writing your message</p></li>
</ol>
<section id="minimize-the-composer-modal">
<h3>Minimize the composer modal<a class="headerlink" href="#minimize-the-composer-modal" title="Link to this heading"></a></h3>
<blockquote>
<div><div class="versionadded">
<p><span class="versionmodified added">New in version 3.2.</span></p>
</div>
</div></blockquote>
<p>The composer modal can be minimized while writing a new message, editing an existing draft or editing a message from the outbox. Simply click the minimize button on the top right of the modal or click anywhere outside the modal.</p>
<blockquote>
<div><figure class="align-default">
<img alt="../_images/mail-minimize-composer.png" src="../_images/mail-minimize-composer.png" />
</figure>
</div></blockquote>
<p>You can resume your minimized message by clicking anywhere on the indicator on the bottom right of your screen.</p>
<blockquote>
<div><figure class="align-default">
<img alt="../_images/mail-composer-indicator.png" src="../_images/mail-composer-indicator.png" />
</figure>
</div></blockquote>
<p>Press the close button on the modal or the indicator in the bottom right corner to stop editing a message. A draft will be saved automatically into your draft mailbox.</p>
</section>
</section>
<section id="mailbox-actions">
<h2>Mailbox actions<a class="headerlink" href="#mailbox-actions" title="Link to this heading"></a></h2>
<section id="add-a-mailbox">
<h3>Add a mailbox<a class="headerlink" href="#add-a-mailbox" title="Link to this heading"></a></h3>
<ol class="arabic simple">
<li><p>Open the action menu of an account</p></li>
<li><p>Click add mailbox</p></li>
</ol>
</section>
<section id="add-a-submailbox">
<h3>Add a submailbox<a class="headerlink" href="#add-a-submailbox" title="Link to this heading"></a></h3>
<ol class="arabic simple">
<li><p>Open the action menu of a mailbox</p></li>
<li><p>Click add submailbox</p></li>
</ol>
</section>
<section id="shared-mailbox">
<h3>Shared mailbox<a class="headerlink" href="#shared-mailbox" title="Link to this heading"></a></h3>
<p>If a mailbox was shared with you with some specific rights, that mailbox will show as a new mailbox with a shared icon as below:</p>
<figure class="align-default">
<img alt="../_images/shared-mailbox-icon.png" src="../_images/shared-mailbox-icon.png" />
</figure>
</section>
</section>
<section id="envelope-actions">
<h2>Envelope actions<a class="headerlink" href="#envelope-actions" title="Link to this heading"></a></h2>
<section id="create-an-event">
<h3>Create an event<a class="headerlink" href="#create-an-event" title="Link to this heading"></a></h3>
<p>Create an event for a certain message/thread directly via mail app</p>
<ol class="arabic simple">
<li><p>Open action menu of an envelope</p></li>
<li><p>Click <em>more actions</em></p></li>
<li><p>Click <em>create event</em></p></li>
</ol>
</section>
<section id="create-a-task">
<h3>Create a task<a class="headerlink" href="#create-a-task" title="Link to this heading"></a></h3>
<div class="versionadded">
<p><span class="versionmodified added">New in version 3.2.</span></p>
</div>
<p>Create an task for a certain message/thread directly via mail app</p>
<ol class="arabic simple">
<li><p>Open action menu of an envelope</p></li>
<li><p>Click <em>more actions</em></p></li>
<li><p>Click <em>create task</em></p></li>
</ol>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>Tasks are stored in supported calendars. If there is no compatible calendar you can create a new one with the <a class="reference internal" href="calendar.html#calendar-app"><span class="std std-ref">calendar app</span></a>.</p>
</div>
</section>
<section id="edit-tags">
<h3>Edit tags<a class="headerlink" href="#edit-tags" title="Link to this heading"></a></h3>
<ol class="arabic simple">
<li><p>Open action menu of an envelope</p></li>
<li><p>Click <em>Edit tags</em></p></li>
<li><p>On the tags modal, set/unset tags</p></li>
</ol>
</section>
</section>
<section id="message-actions">
<h2>Message actions<a class="headerlink" href="#message-actions" title="Link to this heading"></a></h2>
<section id="unsubscribe-from-a-mailing-list">
<h3>Unsubscribe from a mailing list<a class="headerlink" href="#unsubscribe-from-a-mailing-list" title="Link to this heading"></a></h3>
<div class="versionadded">
<p><span class="versionmodified added">New in version 3.1.</span></p>
</div>
<p>Some mailing lists and newsletters allow to be unsubscribed easily. If the Mail app detects messages from such a sender, it will show an <em>Unsubscribe</em> button next to the sender information. Click and confirm to unsubscribe from the list.</p>
</section>
<section id="snooze">
<h3>Snooze<a class="headerlink" href="#snooze" title="Link to this heading"></a></h3>
<div class="versionadded">
<p><span class="versionmodified added">New in version 3.4.</span></p>
</div>
<p>Snoozing a message or thread moves it into a dedicated mailbox until the selected snooze date is reached and the message or thread is moved back to the original mailbox.</p>
<ol class="arabic simple">
<li><p>Open action menu of an envelope or thread</p></li>
<li><p>Click <em>Snooze</em></p></li>
<li><p>Select how long the message or thread should be snoozed</p></li>
</ol>
</section>
<section id="smart-replies">
<h3>Smart replies<a class="headerlink" href="#smart-replies" title="Link to this heading"></a></h3>
<div class="versionadded">
<p><span class="versionmodified added">New in version 3.6.</span></p>
</div>
<p>When you open a message in the Mail app, it proposes AI-generated replies. By simply clicking on a suggested reply, the composer opens with the response pre-filled.</p>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>Please note that the feature has to be enabled by the administrator</p>
</div>
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<section id="filtering-and-autoresponder">
<h2>Filtering and autoresponder<a class="headerlink" href="#filtering-and-autoresponder" title="Link to this heading"></a></h2>
<p>The Mail app has a simple editor for Sieve scripts and an interface to configure autoresponders. Sieve has to be enabled in the <a class="reference internal" href="#mail-account-settings"><span class="std std-ref">account settings</span></a>.</p>
<section id="autoresponders">
<h3>Autoresponders<a class="headerlink" href="#autoresponders" title="Link to this heading"></a></h3>
<div class="versionadded">
<p><span class="versionmodified added">New in version 3.5: </span>Autoresponder can follow system settings.</p>
</div>
<p>The autoresponder is off by default. It can be set manually, or follow the system settings. Following system settings means that the long absence message entered on the <a class="reference internal" href="absence.html#groupware-absence"><span class="std std-ref">Absence settings section</span></a> is applied automatically.</p>
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<section id="synchronizing-with-android">
<h1>Synchronizing with Android<a class="headerlink" href="#synchronizing-with-android" title="Link to this heading"></a></h1>
<section id="files-and-notifications">
<h2>Files and notifications<a class="headerlink" href="#files-and-notifications" title="Link to this heading"></a></h2>
<ol class="arabic">
<li><p>Install the Nextcloud Android client <a class="reference external" href="https://play.google.com/store/apps/details?id=com.nextcloud.client">from Google Play Store</a> or
<a class="reference external" href="https://f-droid.org/packages/com.nextcloud.client/">from F-Droid</a>.</p></li>
<li><p>Start the app. There are two ways of setting it up:</p>
<p><em>Either</em>: enter
your server URL, continue, enter your user name and password and
confirm to grant access.</p>
<p><em>Or</em>: In Nextcloud’s web GUI, go to the
<a class="reference external" href="../userpreferences.html">user preferences</a>, go to
<strong>Security</strong>. Generate an App password, click “Generate QR code” and
tap the QR scanner icon in the Nextcloud app, point your phone’s
camera towards the screen.</p>
</li>
</ol>
</section>
<section id="contacts-and-calendar">
<h2>Contacts and Calendar<a class="headerlink" href="#contacts-and-calendar" title="Link to this heading"></a></h2>
<section id="with-the-nextcloud-mobile-app">
<h3>With the Nextcloud mobile app<a class="headerlink" href="#with-the-nextcloud-mobile-app" title="Link to this heading"></a></h3>
<ol class="arabic simple">
<li><p>Install <a class="reference external" href="https://www.davx5.com/download/">DAVx⁵ (formerly known as DAVDroid)</a> on your Android device,
<a class="reference external" href="https://play.google.com/store/apps/details?id=at.bitfire.davdroid">from Google Play Store</a> or
<a class="reference external" href="https://f-droid.org/packages/at.bitfire.davdroid/">from F-Droid</a>.</p></li>
<li><p>In the Nextcloud mobile, go
to <strong>Settings</strong>/<strong>More</strong>, tap on “<strong>Sync calendars &amp; contacts</strong>”.</p></li>
<li><p>Now, DAVx⁵ will open Nextcloud’s Webflow login window, where you
will have to enter your credentials and grant access.</p></li>
<li><p>DAVx⁵ will open and ask you to create an account. Set the account
name to one of your choosing, and set <strong>Contact Group Method</strong> to
<strong>Groups are per-contact categories</strong>.</p></li>
<li><p>After this, DAVx⁵ will close and the Nextcloud app reappears. In
order to finish setup, you have to manually launch DAVx⁵ again.</p></li>
<li><p>Tap on the icon for the account DAVx⁵ has just created, when requested grant DAVx⁵ access
to your calendars and contacts. Optionally install OpenTasks
(<a class="reference external" href="https://play.google.com/store/apps/details?id=org.dmfs.tasks">Google Play Store</a> or
<a class="reference external" href="https://f-droid.org/packages/org.dmfs.tasks/">F-Droid</a>)
and grant DAVx⁵ access to your tasks, too.</p></li>
<li><p>When you tap the icon for the account DAVx⁵ has set up, it will
discover the available address books and calendars. Choose which
ones you want to synchronize and finish.</p></li>
</ol>
</section>
<section id="without-the-nextcloud-mobile-app">
<h3>Without the Nextcloud mobile app<a class="headerlink" href="#without-the-nextcloud-mobile-app" title="Link to this heading"></a></h3>
<p>If you do not want to install the Nextcloud mobile app, the following
steps are required:</p>
<ol class="arabic simple">
<li><p>Install <a class="reference external" href="https://www.davx5.com/download/">DAVx⁵ (formerly known as DAVDroid)</a> on your Android device,
<a class="reference external" href="https://play.google.com/store/apps/details?id=at.bitfire.davdroid">from Google Play Store</a> or
<a class="reference external" href="https://f-droid.org/packages/at.bitfire.davdroid/">from F-Droid</a>.</p></li>
<li><p>Optionally install OpenTasks (<a class="reference external" href="https://play.google.com/store/apps/details?id=org.dmfs.tasks">Google Play Store</a> or
<a class="reference external" href="https://f-droid.org/packages/org.dmfs.tasks/">F-Droid</a>).</p></li>
<li><p>Create a new account (“+” button).</p></li>
<li><p>Select <strong>Connection with URL and username</strong>.
<strong>Base URL:</strong> URL of your Nextcloud instance (e.g. <code class="docutils literal notranslate"><span class="pre">https://sub.example.com/remote.php/dav</span></code>) and your credentials.</p></li>
<li><p>For the <strong>Contact Group Method:</strong> choose the option <code class="docutils literal notranslate"><span class="pre">Groups</span> <span class="pre">are</span> <span class="pre">per-contact</span> <span class="pre">categories</span></code>.</p></li>
<li><p>Click <strong>Connect</strong>.</p></li>
<li><p>Select the data you want to sync.</p></li>
<li><p>When requested, grant access permissions to DAVx⁵ for your
contacts, calendars and optionally tasks.</p></li>
</ol>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>Enter your email address as DAVx⁵ account name (mandatory if you want
to be able to send calendar invitation). If your email address is
registered in your Nextcloud preferences and you have set up your
account using the Nextcloud mobile app, this all should be aready the case.</p>
</div>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>Using user name and password will not work if 2-Factor-Authentication
is enabed and will throw a generic “Unknown resource” error.
Use a dedicated App password instead.</p>
</div>
<div class="admonition tip">
<p class="admonition-title">Tip</p>
<p>DAVx⁵ lists the calendar subscriptions made through the Nextcloud Calendar app, but you need to install the <a class="reference external" href="https://icsx5.bitfire.at/">ICSx⁵ (formerly known as ICSDroid)</a> app on your Android device, <a class="reference external" href="https://play.google.com/store/apps/details?id=at.bitfire.icsdroid">from the Google Play Store</a> or <a class="reference external" href="https://f-droid.org/packages/at.bitfire.icsdroid/">from F-Droid</a> to sync them.</p>
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<section id="synchronizing-with-the-gnome-desktop">
<h1>Synchronizing with the GNOME desktop<a class="headerlink" href="#synchronizing-with-the-gnome-desktop" title="Link to this heading"></a></h1>
<p>The <a class="reference external" href="https://www.gnome.org">GNOME desktop</a> has built-in support for Nextcloud’s calendar, contacts, and tasks which will be displayed by the Evolution Personal Information Manager (PIM), or the Calendar, Tasks, and Contacts apps.
Similarly, Files integrates into the Nautilus file manager via WebDAV. The latter works only while the computer is connected.</p>
<p>This can be done by following these steps:</p>
<ol class="arabic">
<li><p>In the GNOME settings, open Online Accounts.</p></li>
<li><p>Under “Add an account” pick <code class="docutils literal notranslate"><span class="pre">Nextcloud</span></code>:</p>
<img alt="../_images/gnome-online-accounts.png" src="../_images/gnome-online-accounts.png" />
</li>
<li><p>Enter your server URL, username, and password.
If you have enabled two-factor authentification (2FA), you need to generate an application password/token, because GNOME Online Accounts
<a class="reference external" href="https://gitlab.gnome.org/GNOME/gnome-online-accounts/issues/81">doesn’t support Nextcloud’s WebFlow login yet</a>
(<a class="reference external" href="https://docs.nextcloud.com/server/latest/user_manual/session_management.html#managing-devices">Learn more</a>):</p>
<img alt="../_images/goa-add-nextcloud-account.png" src="../_images/goa-add-nextcloud-account.png" />
</li>
<li><p>In the next window, select which resources GNOME should access and
press the cross in the top right to close:</p>
<img alt="../_images/goa-nextcloud-select.png" src="../_images/goa-nextcloud-select.png" />
</li>
</ol>
<p>Nextcloud tasks, calendars, and contacts should now be visible in the Evolution PIM, as well as the Task, Contacts, and Calendars apps.</p>
<p>Files will be shown as a WebDAV resource in the Nautilus file manager, and also be available in the GNOME file open/save dialogues.
Documents should be integrated into the GNOME Documents app.</p>
<p>All resources should also be searchable from anywhere by pressing the Windows key and entering a search term.</p>
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<section id="synchronizing-with-ios">
<h1>Synchronizing with iOS<a class="headerlink" href="#synchronizing-with-ios" title="Link to this heading"></a></h1>
<section id="calendar">
<h2>Calendar<a class="headerlink" href="#calendar" title="Link to this heading"></a></h2>
<ol class="arabic simple">
<li><p>Open the settings application.</p></li>
<li><p>Select Calendar.</p></li>
<li><p>Select Accounts.</p></li>
<li><p>Select Add Account.</p></li>
<li><p>Select Other as account type.</p></li>
<li><p>Select Add CalDAV account.</p></li>
<li><p>For server, type the domain name of your server i.e. <code class="docutils literal notranslate"><span class="pre">example.com</span></code>.</p></li>
<li><p>Enter your user name and password.</p></li>
<li><p>Select Next.</p></li>
</ol>
<p>Your calendar will now be visible in the Calendar application.</p>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>Beginning with iOS 12 an SSL encryption is necessary. Therefore do <strong>not</strong> disable <strong>SSL</strong>
(For this reason a certificate is required at your domain, <a class="reference external" href="https://letsencrypt.org/">https://letsencrypt.org/</a> will do).</p>
</div>
</section>
<section id="contacts">
<h2>Contacts<a class="headerlink" href="#contacts" title="Link to this heading"></a></h2>
<ol class="arabic simple">
<li><p>Open the settings application.</p></li>
<li><p>Select Contacts.</p></li>
<li><p>Select Accounts.</p></li>
<li><p>Select Add Account.</p></li>
<li><p>Select Other as account type.</p></li>
<li><p>Select Add CardDAV account.</p></li>
<li><p>For server, type the domain name of your server i.e. <code class="docutils literal notranslate"><span class="pre">example.com</span></code>.</p></li>
<li><p>Enter your user name and password.</p></li>
<li><p>Select Next.</p></li>
</ol>
<p>You should now find your contacts in the address book of your iPhone.</p>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>Beginning with iOS 12 an SSL encryption is necessary. Therefore do <strong>not</strong> disable <strong>SSL</strong>
(For this reason a certificate is required at your domain, <a class="reference external" href="https://letsencrypt.org/">https://letsencrypt.org/</a> will do).</p>
</div>
<p>If it’s still not working, have a look at <a class="reference external" href="https://docs.nextcloud.com/server/latest/admin_manual/issues/general_troubleshooting.html#troubleshooting-contacts-calendar">Troubleshooting Contacts &amp; Calendar</a> or <a class="reference external" href="https://docs.nextcloud.com/server/latest/admin_manual/issues/general_troubleshooting.html#service-discovery">Troubleshooting Service Discovery</a>.</p>
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<section id="synchronizing-with-kde-kontact">
<h1>Synchronizing with KDE Kontact<a class="headerlink" href="#synchronizing-with-kde-kontact" title="Link to this heading"></a></h1>
<p>KOrganizer, Kalendar and KAddressBook can synchronize your calendar, contacts and tasks with a Nextcloud server.</p>
<p>This can be done by following these steps depending on if you use KOrganizer or Kalendar:</p>
<p>In KOrganizer:</p>
<ol class="arabic simple">
<li><p>Open KOrganizer and in the calendar list (bottom left) right-click and choose <code class="docutils literal notranslate"><span class="pre">Add</span> <span class="pre">Calendar</span></code>:</p></li>
</ol>
<img alt="../_images/KOrganizer_add_calendar.png" src="../_images/KOrganizer_add_calendar.png" />
<ol class="arabic simple" start="2">
<li><p>In the resulting list of resources, pick <code class="docutils literal notranslate"><span class="pre">DAV</span> <span class="pre">groupware</span> <span class="pre">resource</span></code>:</p></li>
</ol>
<img alt="../_images/korganizer_resource_choice.png" src="../_images/korganizer_resource_choice.png" />
<p>In Kalendar:</p>
<ol class="arabic simple">
<li><p>Open Kalendar and in the menu bar open the setting and then choose <code class="docutils literal notranslate"><span class="pre">Calendar</span> <span class="pre">Sources</span></code> -&gt; <code class="docutils literal notranslate"><span class="pre">Add</span> <span class="pre">Calendar</span></code>:</p></li>
</ol>
<img alt="../_images/Kalendar_add_calendar.png" src="../_images/Kalendar_add_calendar.png" />
<ol class="arabic simple" start="2">
<li><p>In the resulting list of resources, pick <code class="docutils literal notranslate"><span class="pre">DAV</span> <span class="pre">groupware</span> <span class="pre">resource</span></code>:</p></li>
</ol>
<img alt="../_images/kalendar_resource_choice.png" src="../_images/kalendar_resource_choice.png" />
<p>In KOrganizer and Kalendar:</p>
<ol class="arabic simple" start="3">
<li><p>Enter your username. As password, you need to generate an app-password/token (<a class="reference external" href="https://docs.nextcloud.com/server/latest/user_manual/en/session_management.html#managing-devices">Learn more</a>):</p></li>
</ol>
<img alt="../_images/korganizer_credentials.png" src="../_images/korganizer_credentials.png" />
<ol class="arabic simple" start="4">
<li><p>Choose <code class="docutils literal notranslate"><span class="pre">Nextcloud</span></code> as Groupware server option:</p></li>
</ol>
<img alt="../_images/KOrganizer_groupware_server.png" src="../_images/KOrganizer_groupware_server.png" />
<ol class="arabic simple" start="5">
<li><p>Enter your Nextcloud server URL and, if needed, installation path (anything that comes after the first /, for example <code class="docutils literal notranslate"><span class="pre">mynextcloud</span></code> in <code class="docutils literal notranslate"><span class="pre">https://exampe.com/mynextcloud</span></code>). Then click next:</p></li>
</ol>
<img alt="../_images/KOrganizer_server_address.png" src="../_images/KOrganizer_server_address.png" />
<ol class="arabic simple" start="6">
<li><p>You can now test the connection, which can take some time for the initial connection. If it does not work, you can go back and try to fix it with other settings:</p></li>
</ol>
<img alt="../_images/KOrganizer_test1.png" src="../_images/KOrganizer_test1.png" />
<img alt="../_images/KOrganizer_test2.png" src="../_images/KOrganizer_test2.png" />
<ol class="arabic simple" start="7">
<li><p>Pick a name for this resource, for example <code class="docutils literal notranslate"><span class="pre">Work</span></code> or <code class="docutils literal notranslate"><span class="pre">Home</span></code>. By default, both CalDAV (Calendar) and CardDAV (Contacts) are synced:</p></li>
</ol>
<img alt="../_images/KOrganizer_pick_resources.png" src="../_images/KOrganizer_pick_resources.png" />
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>You can set a manual refresh rate for your calendar and contacts resources. By default this setting is set to 5 minutes and should be fine for the most use cases. When you create a new appointment it is synced to Nextcloud right away. You may want to change this for saving your power or cellular data plan, so that you can update with a right-click on the item in the calendar list.</p>
</div>
<ol class="arabic simple" start="8">
<li><p>After a few seconds to minutes depending on your internet connection, you will find your calendars and contacts inside the KDE Kontact applications KOrganizer, Kalendar and KAddressBook as well as Plasma calendar applet:</p></li>
</ol>
<img alt="../_images/KOrganizer.png" src="../_images/KOrganizer.png" />
<img alt="../_images/KDEPlasma.png" src="../_images/KDEPlasma.png" />
<img alt="../_images/kalendar_month_view.png" src="../_images/kalendar_month_view.png" />
<img alt="../_images/KAddressBook.png" src="../_images/KAddressBook.png" />
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<section id="synchronizing-with-macos">
<h1>Synchronizing with macOS<a class="headerlink" href="#synchronizing-with-macos" title="Link to this heading"></a></h1>
<section id="setup-your-accounts">
<h2>Setup your Accounts<a class="headerlink" href="#setup-your-accounts" title="Link to this heading"></a></h2>
<p>In the following steps you will add your server resources for <strong>CalDAV</strong> (Calendar)
and <strong>CardDAV</strong> (Contacts) to your Nextcloud.</p>
<ol class="arabic simple">
<li><p>Open the <strong>system preferences</strong> of your macOS device.</p></li>
<li><p>Navigate to <strong>Internet Accounts</strong>:</p></li>
</ol>
<figure class="align-default">
<img alt="../_images/macos_1.png" src="../_images/macos_1.png" />
</figure>
<ol class="arabic simple" start="3">
<li><p>Click on <strong>Add Other Account…</strong> and click on <strong>CalDAV Account</strong> for Calendar
or <strong>CardDAV Account</strong> for Contacts:</p></li>
</ol>
<figure class="align-default">
<img alt="../_images/macos_2.png" src="../_images/macos_2.png" />
</figure>
<div class="admonition note">
<p class="admonition-title">Note</p>
<p>You can not setup Calendar/Contacts together. You need to setup them
in <strong>separate accounts</strong>.</p>
</div>
<ol class="arabic" start="4">
<li><p>Select <strong>Manual</strong> as Account-Type and type in your respective credentials:</p>
<p><strong>Username</strong>: Your Nextcloud username or email</p>
<p><strong>Password</strong>: Your generated app-password/token (<a class="reference internal" href="../session_management.html#managing-devices"><span class="std std-ref">Learn more</span></a>).</p>
<p><strong>Server Address</strong>: URL of your Nextcloud server (e.g. <code class="docutils literal notranslate"><span class="pre">https://cloud.example.com</span></code>)</p>
</li>
</ol>
<figure class="align-default">
<img alt="../_images/macos_3.png" src="../_images/macos_3.png" />
</figure>
<ol class="arabic simple" start="5">
<li><p>Click on <strong>Sign In</strong>.</p></li>
</ol>
<p>For <strong>CalDAV (Calendar)</strong>: You can now select, with which applications you want
to use this resource. In the most cases, this will be the “Calendar” application,
sometimes you may also want to use it for your <strong>Tasks and reminders</strong>.</p>
<figure class="align-default">
<img alt="../_images/macos_4.png" src="../_images/macos_4.png" />
</figure>
</section>
<section id="troubleshooting">
<h2>Troubleshooting<a class="headerlink" href="#troubleshooting" title="Link to this heading"></a></h2>
<ul class="simple">
<li><p>macOS does <strong>not</strong> support syncing CalDAV/CardDAV over non-encrypted <code class="docutils literal notranslate"><span class="pre">http://</span></code>
connections. Make sure you have <code class="docutils literal notranslate"><span class="pre">https://</span></code> enabled and configured on server- and
client-side.</p></li>
<li><p><strong>Self-signed certificates</strong> need to be properly set up in the macOS keychain.</p></li>
</ul>
</section>
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<section id="synchronizing-with-thunderbird">
<h1>Synchronizing with Thunderbird<a class="headerlink" href="#synchronizing-with-thunderbird" title="Link to this heading"></a></h1>
<p><a class="reference external" href="https://www.thunderbird.net">Thunderbird</a> is a feature-rich and mature mail client that can be turned into a full-fledged Personal Information Manager (PIM). Since version 102, it supports address book synchronization via CardDAV and automatic discovery of calendars and address books available on the server.</p>
<section id="recommended-method">
<h2>Recommended method<a class="headerlink" href="#recommended-method" title="Link to this heading"></a></h2>
<p>Since Thunderbird 102, the CardDAV &amp; CalDAV protocols are natively supported.</p>
<section id="contacts">
<h3>Contacts<a class="headerlink" href="#contacts" title="Link to this heading"></a></h3>
<ol class="arabic simple">
<li><p>On the address book view, click the down arrow near <strong>New Address Book</strong> and choose <strong>Add CardDAV Address Book</strong>.</p></li>
<li><p>In the next window, type your <strong>Username</strong> and <strong>Location</strong> (Server URL).</p></li>
<li><p>The next window will ask for your username and password for this account.</p></li>
<li><p>The previous window will be refreshed and ask you which address books you wish to sync.</p></li>
<li><p>Choose and then click <strong>Continue</strong>.</p></li>
</ol>
<p>If you later want to add a new address book, you can redo all of those steps and only the books not already synchronized will be suggested.</p>
</section>
<section id="calendars">
<h3>Calendars<a class="headerlink" href="#calendars" title="Link to this heading"></a></h3>
<ol class="arabic">
<li><p>Go to the calendar view in Thunderbird and select the <strong>New Calendar…</strong> button at the bottom of the left side panel.</p></li>
<li><p>Choose <strong>On the network</strong>:</p>
<img alt="../_images/new_calendar.png" src="../_images/new_calendar.png" />
</li>
<li><p>Type your <strong>Username</strong> and <strong>Location</strong> (Server URL), then click on <strong>Find Calendars</strong>.</p></li>
<li><p>Choose which calendars you want to add and click <strong>Subscribe</strong></p></li>
</ol>
<p>Same thing here, if you later want to add more calendars, just redo the procedure.</p>
</section>
</section>
<section id="alternative-using-the-tbsync-addon">
<h2>Alternative: Using the TbSync addon<a class="headerlink" href="#alternative-using-the-tbsync-addon" title="Link to this heading"></a></h2>
<p>For this method, you need to have two add-ons installed:</p>
<ol class="arabic simple">
<li><p><a class="reference external" href="https://addons.thunderbird.net/en/thunderbird/addon/tbsync/">TbSync</a>.</p></li>
<li><p><a class="reference external" href="https://addons.thunderbird.net/en/thunderbird/addon/dav-4-tbsync/">TbSync provider for CalDAV and CardDAV</a>.</p></li>
</ol>
<p>When they are installed, go to <strong>Extras</strong>/<strong>Synchronization settings (TbSync)</strong> if you are on Windows, or <strong>Edit/Synchronization settings (TbSync)</strong> if on Linux, then:</p>
<ol class="arabic simple">
<li><p>In the account manager choose <strong>Add new account</strong> &gt; <strong>CalDAV &amp; CardDAV</strong></p></li>
<li><p>In the next window, go with the default called <strong>Automatic Configuration</strong> and click <strong>Next</strong></p></li>
<li><p>Enter an <strong>Account name</strong> (which you can freely choose), a <strong>User name</strong>, a <strong>Password</strong>, the <strong>Server URL</strong>, and click <strong>Next</strong></p></li>
<li><p>In the next window, TbSync should have auto-discovered the CalDAV and CardDAV addresses. When it has, click <strong>Finish</strong></p></li>
<li><p>Check the <strong>Enable and synchronize this account</strong> box. TbSync will now discover all address books and calendars your account has access to on the server</p></li>
<li><p>Check the box next to each calendar and address book you want to have synchronized, set how often you want them to be synchronized, and push the button <strong>synchronize now</strong></p></li>
<li><p>After the first successful synchronization is complete, you can close the window.</p></li>
</ol>
<p>Henceforth, TbSync will do the work for you. You are done with the basic configuration and can skip the next sections unless you need a more advanced address book.</p>
</section>
<section id="alternative-using-the-cardbook-add-on-contacts-only">
<h2>Alternative: Using the CardBook add-on (Contacts only)<a class="headerlink" href="#alternative-using-the-cardbook-add-on-contacts-only" title="Link to this heading"></a></h2>
<p><a class="reference external" href="https://addons.thunderbird.net/en/thunderbird/addon/cardbook/">CardBook</a> is an advanced alternative to Thunderbird’s address book, which supports CardDAV. You can have TbSync and CardBook installed in parallel.</p>
<ol class="arabic">
<li><p>Click the CardBook icon in the upper right corner of Thunderbird:</p>
<img alt="../_images/cardbook_icon.png" src="../_images/cardbook_icon.png" />
</li>
<li><p>In CardBook:</p>
<ul class="simple">
<li><p>Go to Address book &gt; New Address book <strong>Remote</strong> &gt; Next</p></li>
<li><p>Select <strong>CardDAV</strong>, fill in the address of your Nextcloud server, your user name and password</p></li>
</ul>
<img alt="../_images/new_addressbook.png" src="../_images/new_addressbook.png" />
</li>
<li><p>Click on “Validate”, click Next, then choose the name of the address book and click Next again:</p>
<img alt="../_images/addressbook_name.png" src="../_images/addressbook_name.png" />
</li>
<li><p>When you are finished, CardBook synchronizes your address books. You can always trigger a synchronization manually by clicking “Synchronize” in the top left corner of CardBook:</p>
<img alt="../_images/synchronize_cardbook.png" src="../_images/synchronize_cardbook.png" />
</li>
</ol>
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<section id="synchronizing-with-windows-10">
<h1>Synchronizing with Windows 10<a class="headerlink" href="#synchronizing-with-windows-10" title="Link to this heading"></a></h1>
<section id="calendar">
<h2>Calendar<a class="headerlink" href="#calendar" title="Link to this heading"></a></h2>
<ol class="arabic simple">
<li><p>In your browser, navigate to the Nextcloud Calendar app. Under “Settings &amp; import”, copy the address using “Copy iOS/macOS CalDAV address” into your clipboard.</p></li>
<li><p>Launch the Windows 10 Calendar app. Then, click the settings icon (gear icon) and select “Manage accounts”.</p></li>
<li><p>Click “Add account” and choose “iCloud”.</p></li>
<li><p>Enter an email, username and password. None of this information has to be valid-it will all be changed in the upcoming steps.</p></li>
<li><p>Click “Done”. A message should appear indicating the settings were saved successfully.</p></li>
<li><p>In the “Manage Accounts” menu, click on the iCloud account created in previous steps, and select “Change settings”. Then, click on “Change mailbox sync settings”.</p></li>
<li><p>Scroll to the bottom of the dialog box, select “Advanced mailbox settings”. Scroll once more to the bottom of the dialog box and paste your CalDAV URL in the field labelled “Calendar server (CalDAV)”.</p></li>
<li><p>Click “Done”. Enter your Nextcloud username and password in the appropriate fields, and change the account name to whatever you prefer (e. g. “Nextcloud Calendar”). Click “Save”.</p></li>
</ol>
</section>
<section id="contacts">
<h2>Contacts<a class="headerlink" href="#contacts" title="Link to this heading"></a></h2>
<ol class="arabic simple">
<li><p>In the bottom left of the Contacts View (in Nextcloud Contacts) look for a little (chain) link symbol that looks like this:</p></li>
</ol>
<img alt="../_images/contacts_link.png" src="../_images/contacts_link.png" />
<p>which will display a URL that looks something like this:
<a class="reference external" href="https://cloud.nextcloud.com/remote.php/dav/addressbooks/users/daniel/Thunderbird/">https://cloud.nextcloud.com/remote.php/dav/addressbooks/users/daniel/Thunderbird/</a></p>
<ol class="arabic simple" start="2">
<li><p>Launch the Windows 10 Calendar app. Then, click the settings icon (gear icon) and select “Manage accounts”.</p></li>
<li><p>Click “Add account” and choose “iCloud”.</p></li>
<li><p>Enter an email, username and password. None of this information has to be valid-it will all be changed in the upcoming steps.</p></li>
<li><p>Click “Sign in” and then “Done”. A message should appear indicating the settings were saved successfully.</p></li>
<li><p>In the “Manage Accounts” menu, click on the iCloud account created in previous steps, and select “Change settings”. Then, click on “Change mailbox sync settings”.</p></li>
<li><p>Scroll to the bottom of the dialog box, select “Advanced mailbox settings”. Scroll once more to the bottom of the dialog box and paste your CardDAV URL in the field labelled “Contacts server (CardDAV)”.</p></li>
<li><p>Click “Done”. Enter your Nextcloud username and password in the appropriate fields, and change the account name to whatever you prefer (e. g. “Nextcloud Contacts”). Click “Save”.</p></li>
</ol>
</section>
<section id="troubleshooting">
<h2>Troubleshooting<a class="headerlink" href="#troubleshooting" title="Link to this heading"></a></h2>
<p>After following all these steps, your Nextcloud calendar should synchronize. If not, check your username and password. Otherwise, repeat these steps.</p>
<p><strong>NOTE: You will not be able to synchronize your calendar if you have two-factor authentication enabled. Follow the steps below to get an app password that can be used with the Calendar client app:</strong></p>
<ol class="arabic simple">
<li><p>Log into Nextcloud. Click on your user icon, then click on “Settings”.</p></li>
<li><p>Click on “Security”, then locate a button labeled “Create new app password”. Next to this button, enter “Windows 10 Calendar app”. Then, click the button, copy and paste the password. Use this password instead of your Nextcloud password for Step 8.</p></li>
</ol>
<p>Special thanks to this Reddit user for their post:
<a class="reference external" href="https://www.reddit.com/r/Nextcloud/comments/5rcypb/using_the_windows_10_calendar_application_with/">https://www.reddit.com/r/Nextcloud/comments/5rcypb/using_the_windows_10_calendar_application_with/</a></p>
</section>
<section id="id1">
<h2>Contacts<a class="headerlink" href="#id1" title="Link to this heading"></a></h2>
<ol class="arabic simple">
<li><p>Repeat steps 1–7 from the Calendar instructions. If you already have setup the Calendar synchronization, you can use the same account for this.</p></li>
<li><p>In the “Advanced mailbox settings” paste your CalDAV URL in the field labelled “Contacts server (CardDAV)”.</p></li>
<li><p>Replace the path “principals” within the URL with “addressbooks”.</p></li>
<li><p>Click “Done”. Enter your Nextcloud username and password in the appropriate fields, and change the account name to whatever you prefer (e. g. “Nextcloud”). Click “Save”.</p></li>
</ol>
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